How to Merge Outlook Calendars? A Comprehensive Guide
Microsoft Outlook is an email and calendar management software that is widely used in businesses and organizations worldwide. It is a valuable tool for keeping track of meetings, appointments, and events.
However, many people often find it challenging to merge their calendars, especially when they have multiple calendars or need to combine calendars from different sources. In this article, we will guide you on how to merge Outlook calendars.
Contents
Merge Outlook Calendars? Step By Step
Step 1: Export the Calendars
To merge your calendars, you will first need to export them. Here’s how:
- Open Outlook and click on “File” in the top left corner.
- Select “Open & Export” and then “Import/Export.”
- In the “Import and Export Wizard” dialog box, select “Export to a file” and click “Next.”
- Select “Outlook Data File (.pst)” and click “Next.”
- Select the calendar you want to export and choose the location where you want to save the file. Click “Finish” to complete the export process.
Repeat this process for each calendar you want to merge.
Step 2: Import the Calendars
After exporting the calendars, you can now import them into one calendar. Here’s how:
- Open Outlook and click on “File” in the top left corner.
- Select “Open & Export” and then “Import/Export.”
- In the “Import and Export Wizard” dialog box, select “Import from another program or file” and click “Next.”
- Select “Outlook Data File (.pst)” and click “Next.”
- Choose the location where you saved the exported file and select “Do not import duplicates.” Click “Next.”
- Select the destination folder where you want to import the calendar and click “Finish.”
Repeat this process for each calendar you want to merge.
Step 3: View the Merged Calendar
Once you have imported all the calendars into one calendar, you can view the merged calendar by following these steps:
- In Outlook, click on “Calendar” in the bottom left corner.
- In the navigation pane on the left, select the calendar you want to view.
- If necessary, click on the drop-down arrow next to the calendar name to view the merged calendar.
Read Also: How to Add Optional Attendees in Outlook.
FAQs
Q: Can I merge calendars from different sources?
A: Yes, you can merge calendars from different sources, such as Google Calendar or Apple Calendar, by exporting them to an Outlook Data File (.pst) and then importing them into one calendar in Outlook.
Q: Will merging calendars delete any data?
A: No, merging calendars will not delete any data. However, if you have duplicate entries, you may need to manually delete them after merging the calendars.
Q: Can I undo the merging of calendars?
A: No, you cannot undo the merging of calendars. However, you can always delete the merged calendar and start over.
Conclusion
Merging Outlook calendars may seem like a daunting task, but with this comprehensive guide, it should be a breeze. By following the simple steps outlined in this article, you can easily merge your calendars and keep all your events and appointments organized in one place. Remember to export each calendar you want to merge, import them into one calendar, and view the merged calendar in Outlook. With these tips, you’ll be a pro at merging Outlook calendars in no time!