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Imagine circumstances where you Gmail your colleagues and need an immediate reply to update your manager. And you don’t receive a quick mail at all?
This is where request and return read receipt for Gmail in G Suite throws an impact. Often, it is a notification used to check on when the mail was opened or read.
Considering you use the Request and Return Read Receipt for Gmail in G Suite, you receive an update on when your mail was seen. Now, you can initiate your work done speedily.
Using read receipts is applicable only for school or work mails under G Suite. Not available in personal mails or regular gmail.com accounts. To use a read receipt, all you have to do is activating or requesting a read receipt in Gmail.
Also, the administrator of your professional account has to access you permission to use them.
In the main, it helps with organizing the follow-up procedure in workplaces. That’s why it is considered one of the best in-built productivity tools of Gmail.
Before we get on how to request a read receipt in Gmail, let us give an eye on some important phrasings you must know.
Note: You need to have a G Suite Business or Enterprise account for this to work!
Key Terminologies you should be familiar with:
G Suite: A suite of productive office tools developed by Google, only works for a huge number of employees or students for work purposes. It creates a Gmail account under its domain, like yourname@yourorganization.
Click here to open G Suite.
Requesting a Read receipt: The sender of the mail calling for a read receipt is the requesting of a read receipt in Gmail. This is only accessible under the permission of the administrator.
Returning a Read receipt: Accepting without any disapproval of the read receipt by the recipient is returning the read receipt.
You should know that the user to whom you requested the receipt must accept it before it notifies you. The receipt that you requested will be sent to everyone in the To and Cc sections but not in the Bcc section.
Here’s how to Request and Return Read Receipt for Gmail in G Suite:
By using a G Suite account:
- Log in to your Work mail account.
- Draft a mail as usual and choose your recipitents.
- At your right-hand corner, you will find an arrow that opens to a drop-down list.
- Choose Request read receipt to send the receipts to the users and send your email.
You will receive a notification in the email when the users open this mail.
By using a G Suite admin account:
- Login into your G Suite admin console.
- Go to apps after logging in. Choose G Suite.
You can access all your work-related services in this section.
- Select Gmail from the list of services in your account.
- Scroll down on the settings page of Gmail and move to Advanced Settings.
- In the Advanced Settings, find Email Read Receipts.
- Here, you can choose the read receipts to be sent and whom to be sent.
The Do not allow Read Receipts to be sent box is checked by default.
Uncheck the box to send read receipts. You can either send the receipts to select a few or all the users. Also, you can customize by choosing to read receipts manually or automatically.
By using alternatives:
Instead of using the default method of requesting read receipts in Gmail, you can adopt to few Chrome extensions or plugins.
These third-party tools are more accurate in dealing with the read receipts. The user wouldn’t have to accept or will not know of the imposed receipt making it convenient for both you and the user!
Few of them are free while the others need the subscription to be accessed. In other words, this is also called email tracking.
Here are a few plugins that help you Request and Return Read Receipt for Gmail in G Suite:
Boomerang for Gmail: Check it out here
Docsify: Check it out here
Adapt Engage: Check it out here
Why are Chrome extensions more preferred?
As the accessibility of read receipts in Gmail restricts itself only to work emails, many users find them useful using them for their personal accounts too.
Additionally, in Gmail, the read requests need to be approved before viewing the mail and most of the users might back-off by not approving or reading the mail at all. It is also possible to not get receipts for opened messages or receipts for unopened mails.
Read receipts in Gmail are just like the seen blue-ticks in WhatsApp where you can view when the message was checked. Although, you can turn-off the receipts in WhatsApp. There are few plugins that block the read receipts in mails too!
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